PACD Strategic Plan

Overview of the PACD
Strategic Planning Process to begin in Fall 2006

This planning process was passed by the PACD Executive Council on July 27, 2006.

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The current PACD Strategic Plan was completed in 2003. The PACD Executive Board has identified the need to revise and update the plan and asked the Executive Director to obtain input from the members on the type of planning process that they would like the Association to utilize. The PACD Executive Director discussed planning with members during the winter 2006 PACD region meetings. Many PACD members commented that they would like as many of the members as possible to be involved in providing input and establishing goals for the Association. Members also expressed a willingness to help provide input during the fall 2006 region meetings. Based on her findings, the Executive Director recommends that a strategic planning process modified from the 2003 process be used to obtain input and create the new PACD Strategic Plan.

The following is a proposed process for creating a new PACD Strategic Plan:

1. The PACD Executive Board will discuss and agree upon a strategic planning process that will be proposed to the membership (July 2006).
2. The PACD members will be consulted and asked to approve the proposed strategic planning process at the PACD annual meeting (July 2006).
3. DEP Field Representatives and PACD Region Directors will be recruited at the PACD Region Directors and Field Reps meeting in July to assist in the process of obtaining input during the fall 2006 PACD region meetings (July 2006).
4. PACD staff will mail each conservation district a letter and a conservation district input form. Each conservation district will be asked to complete the form as a district and ensure that at least one person from the conservation district attends the fall region meeting to provide input (August and September 2006).
5. An article about the strategic planning process and publicity for the fall region meetings and subsequent reminders will appear in the PACD newsletters (September and October 2006).
6. With the assistance of the PACD Region Directors and DEP Field Reps, the Executive Director will attend the PACD Region Meetings and facilitate the process to obtain input on the PACD strategic plan (September and October 2006).
7. PACD staff will compile the results of the region meetings and mail the document to the PACD Executive Board (November 2006).
8. The PACD Executive Board will meet face-to-face in December 2006 to utilize the input obtained from members at the region meetings to prepare a draft strategic plan (December 2006).
9. The Draft Strategic Plan will be mailed to members in December 2006 and presented at the winter PACD meeting January 17-19, 2007 in State College, PA for approval by Executive Council.

Process for the Fall PACD Region Meetings

1. Introduction
This planning process will allow each conservation district to discuss its conservation district's priorities for PACD and present these priorities at their fall PACD region meeting. At the region meeting, each region will utilize input from each conservation district in the region to determine the top three priorities from that region. Each region will forward its priorities to the PACD for input in the development of the draft strategic plan.

2. Review Mission Statement
Pennsylvania Association of Conservation Districts (PACD) Mission Statement:
The PACD is a non-profit organization that supports, enhances and promotes Pennsylvania's Conservation Districts and their programs.

3. Members are PACD
PACD is owned and operated by its members. PACD's members are Pennsylvania's 66 conservation districts and the Directors and staff who operate them. The PACD Executive Council is the official policy making body that sets the direction for the Association.

4. Overview of Region Meeting Process
The following process will be used at the region meetings:

• Using county input forms, record input on flip charts
  
• Combine similar items
  
• Each person votes for his/her top three priority items
  
• Results are tabulated and top three priorities from the region are established

5. Record County Input on Flip Charts
One point at a time, each conservation district will be asked to verbally provide the input from its completed district input form. All information will be recorded on flipcharts. At least one representative from the conservation district should be present at the region meeting to explain the conservation district's input and answer questions.

6. Agree on how to combine similar items
After all input has been recorded, the group will be asked to come to agreement on whether any similar items can be combined.

7. Rank/Prioritize items
When a final list of all information has been established, each person present from a conservation district will be provided with three dots and asked to place the dots on what he/she feels should be the highest priority items for PACD.

6. Summarize and Review Results
After voting is completed, all items will be ranked with highest priority first. The list of priorities from each region will be forwarded to the PACD.

CONSERVATION DISTRICT INPUT FORM

PACD STRATEGIC PLAN

Conservation District _______________________________________

INTRODUCTION

Pennsylvania Association of Conservation Districts (PACD) Mission Statement:
The PACD is a nonprofit organization that supports, enhances and promotes Pennsylvania's Conservation Districts and their programs.

PACD is owned and operated by its members. PACD's members are Pennsylvania's 66 conservation districts and the Directors and staff who operate them. The PACD Executive Council is the official policy making body that sets the direction for the Association.

The PACD is updating its Strategic Plan and needs the help of its member conservation districts to provide input and direction to the Association. Input from your conservation district will be sought at your fall PACD Region meeting where you will have an opportunity to work with other PACD members to provide direction for the Association's future. Please help PACD by participating in the process.

GOALS

As a conservation district, please consider what the goals of the Association should be in each of the categories below. Please write two goals for each of the areas below and send at least one representative from your conservation district to your fall region meeting to share the results. At the region meeting the priorities from each conservation district will be presented. As a region, your representative(s) will be asked to prioritize the results from the conservation districts in your region to determine your region's priorities.

Exerting Influence:

1. By ______ (date), the PACD will:

2. By ______ (date), the PACD will:

Information Exchange:

1. By ______ (date), the PACD will:

2. By ______ (date), the PACD will:

Products and Services:

1. By ______ (date), the PACD will:

2. By ______ (date), the PACD will:

PACD Operations:

1. By ______ (date), the PACD will:

2. By ______ (date), the PACD will:

OUR PRIORITY

The most important thing that PACD should be doing for our conservation district is: