PACD Strategic Plan

Action Plan for PACD's Strategic Goals

*Strategic Goals and Associated Action Statements**	Completion Target Date	Responsibility	Action	Follow-up
1. PACD will endeavor to make the conservation districts the focus of the Conservation Partnership.
a. PACD will ensure that there is a presence at conservation partnership meetings.	On-going	PACD Executive Director & Executive Board	Ongoing. The Executive Director participates in the partnership leadership meetings on a regular basis.
b. PACD will provide leadership on Conservation District programs.	Ongoing	PACD Executive Director & Executive Board	Ongoing
c. PACD will be the primary advocate for conservation districts.	Ongoing	PACD Executive Director & Executive Board	Ongoing
2. PACD will seek dedicated funding from the Commonwealth of Pennsylvania for core conservation district functions.
a. Continue discussions with government departments and agencies to obtain dedicated funding.	December 31, 2006	PACD Executive Director & Executive Board	Staff has discussed this need with several cabinet secretaries and various agency staff.
b. Meet with legislators and state leadership to obtain dedicated funding.	December 31, 2006	PACD Members	Staff has discussed this need with legislators.
c. Obtain dedication funding to fund CDFAP at goal of: • 50% Salaries and related expenses • $10,000 Administrative • 10% of Salary and benefits overhead	December 31, 2006	PACD Executive Director, Executive Board & Members
3. PACD will continue to pursue additional funding increases for other conservation district programs and initiatives.
a. Identify average cost template to calculate Conservation District employee cost.	June 30, ~~2004~~ 2005	PACD Executive Director and a committee	Special project and funding to complete this item not supported by PACD Executive Council. Item will be presented to Leadership Development Committee for consideration.	Leadership Development Committee indicated that this was not an appropriate activity for this group.
b. Encourage Conservation Districts to improve reporting of program costs.	June 30, ~~2004~~ 2005	PACD Executive Board	Item will be presented to Leadership Development Committee for consideration.
c. Continue to explore new funding opportunities and evaluate costs of programs.	Ongoing	All	Ongoing
d. PACD will keep abreast of opportunities to obtain increases in existing funding for programs.	Ongoing	PACD Executive Director and Executive Board	PACD currently seeking an increase in funding for the Dirt and Gravel Roads Program through the gas tax.	Staff continues to look for opportunities to obtain increased funding.
4. PACD will provide strong, effective lobbying for the Association's goals.
a. Secure a PACD Policy Specialist.	~~July~~ September 1, 2005	PACD Executive Board	Funding not approved by PACD Executive Council	Position was filled in December 2005.
b. Develop a guide for Conservation District Directors to use to lobby elected officials.	June 30, ~~2004~~ 2005	PACD Legislation Committee	Proposed special project and funding to complete this item.	Completed by PACD staff, March 2005
c. Develop a stronger alliance with the County Commissioners Association of Pennsylvania (CCAP) to support Conservation District funding goals.	~~June 30, 2004~~ Ongoing	PACD Executive Director & Executive Board	Executive Director attended Spring 2004 CCAP Conference. • Executive Director met with CCAP Agricultural Committee • CCAP passed a resolution to support funding for conservation districts	Staff continues to attend CCAP meetings and committees.
5. PACD will continue and improve its communication with members.
a. PACD will provide regular updates to members in News & Notes and via e-mail.	~~March 31, 2004~~ Ongoing	PACD Staff	Ongoing publication of News & Notes	Front Page created in February 2006 and sent to all PACD listserves.
b. PACD will solicit feedback through electronic means.	Ongoing	PACD Staff	Ongoing	Continued use of PACD listserves.
6. By June 30, 2005, PACD will increase usage of website by 20%.
a. Post policies under consideration on PACD website.	~~December 31, 2003~~ Ongoing	PACD Staff	Ongoing	Policy Handbook reviewed and approved July 2006.
b. Investigate the possibility of updating the website for most effective use.	December 31, 2004	PACD Staff	The Educational Resources section of the website is being updated to organize and separate general conservation resources, Chesapeake Bay related resources, and nonpoint source pollution resources.
7. By June 30, 2005, PACD will prepare a 'canned' presentation and outreach materials explaining conservation districts and their programs.
a. Solicit input from Conservation Districts for inclusion in presentation.	December 31, 2004	PACD Staff	Draft outline submitted to conservation district managers for comment.
b. d. Evaluate and update Conservation District brochure.	December 31, ~~2004~~ 2005	PACD Staff
c. b. Prepare a template for Conservation Districts to use in conjunction with presentation.	June 30, 2005	PACD Staff	~~Same as 7a~~
d. c. Prepare PowerPoint presentation - one complete and one with space for Conservation Districts to personalize (include their district information).	June 30, 2005	PACD Staff	~~Same as 7a~~	PowerPoint presentation of conservation districts completed in July 2006.
8. By June 30, 2004, PACD will prepare a 'canned' presentation explaining PACD and how the Association operates.
a. Develop an outline of what will be covered by the presentation(s).	March 30, 2004	PACD Staff	Completed
b. Complete the presentation.	~~June 30~~ December 31, 2004	PACD Staff	Completed a PowerPoint presentation on new PACD Committees and other changes to PACD bylaws
9. By July ~~2004~~ 2005, PACD will finance its strategic goals through a fiscally balanced operational plan which will include increased dues.
a. A draft PACD budget will be prepared by the Executive Board by February ~~2004~~ 2005.	February, ~~2004~~ 2005	Executive Board	Completed for 2004 Completed for 2005
b. The PACD Executive Council will receive a draft overview of the July 1, ~~2004~~ 2005-June 30, ~~2005~~ 2006 budget with the proposed dues increase at the March Executive Council meeting.	March, ~~2004~~ 2005	PACD Staff and Executive Board	Completed for 2004 Completed for 2005
c. By May 30, ~~2004~~ 2005 the Conservation Districts will receive the proposed PACD budget.	May 30, ~~2004~~ 2005	PACD Staff and Executive Board	Completed for 2004 Completed for 2005
d. PACD Executive Council will vote on the PACD budget and dues increase at the ~~2004~~ 2005 Joint Annual Conference.	July, ~~2004~~ 2005	Executive Council	Completed for 2004 FY 04/05 dues will increase 5% Completed for 2005 FY 05/06 dues will increase by 5%
10. By December 31, 2003, PACD will establish a committee to review its Bylaws, committees, meetings, and policy development process, and recommend revisions.
a. Committee will be appointed.	December 31, 2003	PACD President	Committee appointed in July 2004
b. Committee will review PACD Bylaws, committees, meetings, and policy development process, and recommend revisions.	December 31, 2004	Committee	Completed
c. Changes to PACD Bylaws, if needed, will be presented to PACD members.	Winter 2005 PACD Region Meetings and March 2005 PACD Meeting	Committee and PACD Executive Director	Completed
d. PACD members will vote on Bylaws changes.	JAC July 2005	PACD Delegates	Completed
11. The PACD Executive Director will continue to be an active participant on the Leadership Development Committee.
a. The Executive Director will continue to attend meetings of the Leadership Development Committee.	Ongoing	Executive Director	Ongoing. Executive Director continues to participate as a member of the Leadership Development Committee.
12. PACD will continue to provide its meeting venues for Leadership Development training.
a. PACD will work with Leadership Development committee to make sure that they have our meeting dates and help coordinate training at those meetings.	Ongoing	PACD Executive Director & Administrative Assistant	• New Director Orientation provided in March 2004, March 2005, and scheduled for January 2006 PACD Meetings. • Leadership development sessions provided at 2004 and 2005 JAC.	Leadership Development training opportunities continue to be offered at PACD statewide and region meetings.
13. By June 30, ~~2004~~ 2005, PACD will facilitate the establishment of a Technical Training Coordinating Committee.
a. PACD Executive Director will present the concept to the Conservation Partnership for consideration.	January 31, 2004	PACD Executive Director	Presented at January 9, 2004 meeting	Re-submitted at August partnership meeting.
~~b. Individuals will be recruited to serve on the Committee.~~ b. PACD will ask Leadership Development Committee to bring partner technical training coordinators to 2005 District Managers Summit to discuss coordination of staff technical training.	~~June 30, 2004~~ Next Leadership Development Committee meeting.	~~Conservation Partnership~~ Executive Director	Leadership Development Committee did not feel this was part of their mandate.
c. PACD will initiate the first meeting of the committee with the objective of finding a group other than the PACD staff to assume the responsibility of continued meeting coordination.	June 30, 2004	PACD Executive Director and Conservation Partnership	PACD is facilitating an initial meeting to coordinate training for conservation district staff in December 2006.
14. By December 31, 2003, PACD will provide a list of possible group insurance plans that conservation districts could participate in.
a. PACD will make phone calls and develop a list.	December 31, 2003	PACD Staff	Phone calls made to PA Farm Bureau, PA Chamber, and an independent broker.	Presentation by PCI scheduled for March 2004 PACD Meeting.
b. PACD will distribute the list to Conservation District Managers.	~~January~~ October 31, 2004	PACD Staff	Report completed and provided to districts and posted on website.
15. By December 31, 2003, PACD will inquire if conservation district staff could become eligible to join the state employee insurance group.
a. PACD will send a letter to the PA Employees Benefit Trust Fund with the inquiry.	December 31, 2003	PACD Executive Director	Letter sent December 17, 2003.	Negative response received January 16, 2004
16. By January 31, 2004, PACD will establish a task force to investigate the possible expansion of the PACD Engineering Assistance Program.
a. PACD President will appoint members to the Committee.	January 31, 2004	PACD President	Committee appointed January 7, 2004.	Committee had first meeting April 29, 2004.
b. The Committee will investigate the feasibility of continuing the program beyond the life of current grant funding.	October 2004 PACD Meeting	Committee	Interim report presented to PACD Executive Council on July 28, 2004.
c. Implement task force interim report as approved by Executive Council on 7/28/04	Ongoing	Committee, Executive Director and Executive Board.	Additional grant funding obtained from USDA NRCS to match state funding.
17. By December 31, 2003, PACD will request that DEP conduct an evaluation and overhaul of the Chapter 105 program.
a. PACD will send a letter to DEP.	December 31, 2003	PACD Executive Director	Letter sent January 14, 2004	Executive Director inquired on the status and was told an answer was forthcoming.
b. Send follow-up letter to Secretary McGinty with copy to conservation districts, Deputy for Field Operations and Deputy for Water Management	August 31, 2004	PACD Executive Director	DEP indicated that it is currently conducting a review of Chapter 102 and 105 regulations.

* Strategic Goals approved by PACD Executive Council on October 30, 2003.

Updated November 2006

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