EQUAL EMPLOYMENT OPPORTUNITY
In order to provide equal employment and advancement opportunities to all individuals,
employment decisions at _____ will be based on merit, qualifications, and abilities.
_____does not discriminate in employment opportunities or practices on the basis
of race, color, religion, sex, national origin, age, disability, or any other
characteristic protected by law.
_____will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.
Any employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of their immediate supervisor or the Administrative Department. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.
EMPLOYMENT CATEGORIES
It is the intent of _____ to clarify the definitions of employment classifications
so that employees understand their employment status and benefit eligibility.
These classifications do not guarantee employment for any specified period of
time. Accordingly, the right to terminate the employment relationship at will
at any time is retained by both the employee and _____.
Each employee is designated as either NONEXEMPT or EXEMPT from federal and
state wage and hour laws. An employee's EXEMPT or NONEXEMPT classification may
be changed only upon written notification by _____ management. In addition to
the above categories, each employee will belong to one other employment category:
REGULAR FULL-TIME employees are those who are not in a temporary or
introductory status and who are regularly scheduled to work _____'s full-time
schedule. Generally, they are eligible for _____'s benefit package, subject
to the terms, conditions, and limitations of each benefit program.
REGULAR PART-TIME employees are those who are not assigned to a temporary or introductory status and who are regularly scheduled to work less than the full-time work schedule, but at least 20 hours per week. Regular part-time employees are eligible for some benefits sponsored by _____, subject to the terms, conditions, and limitations of each benefit program.
INTRODUCTORY employees are those who performance is being evaluated
to determine whether further employment in a specific position or with _____
is appropriate. Employees who satisfactorily complete the introductory period
will be notified of their new employment classification.
TEMPORARY employees are those who are hired as interim replacements
or part-time employees generally not working more than 20 hours per week, to
temporarily supplement the work force, or to assist in the completion of a specific
project. Employment assignments in this category are of a limited duration.
Employment beyond any initially stated period does not in any way imply a change
in employment status. Temporary employees retain that status unless and until
notified of a change. While temporary employees receive all legally mandated
benefits (such as workers' compensation insurance and Social Security), they
are ineligible for all of ____'s other benefit programs.
INTRODUCTORY PERIOD
The introductory period is intended to give new employees the opportunity to
demonstrate their ability to achieve a satisfactory level of performance and
to determine whether the new position meets their expectations. _____ uses this
period to evaluate employee capabilities, work habits, and overall performance.
Either the employee or _____ may end the employment relationship at will at
any time during or after the introductory period, with or without cause or advance
notice.
All new and rehired employees work on an introductory basis for the first 90
calendar days after their date of hire. Any significant approved absence will
extend an introductory period by the length of the absence. If _____ determines
that the designated introductory period does not allow sufficient time to thoroughly
evaluate the employee's performance, the introductory period may be extended
for a specified period.
Upon satisfactory completion of the introductory period, employees enter the "regular" employment classification.
During the introductory period, new full-time employees are eligible for those benefits that are required by law, such as workers' compensation insurance and Social Security. They may also be eligible for other _____-provided benefits, subject to the terms and conditions of each benefits program. Employees should read the information for each specific benefits program for the details on eligibility requirements.
JOB POSTING AND EMPLOYEE REFERRALS
_____ provides employees an opportunity to indicate their interest in open positions
and advance within the organization according to their skills and experience.
In general, notices of all regular, full-time job openings are posted, although
_____ reserves its discretionary right to not post a particular opening. Job
openings will be posted on the employee bulletin board and in the computer mail
system, and normally remain open for 14 days.
Each job posting notice will include the dates of the posting period, job title, department, location, grade level, job summary, essential duties, and qualifications (required skills and abilities). To be eligible to apply for a posted job, employees must have performed competently for at least 180 calendar days in their current position. E2 Employees who have a written warning on file, or are on probation or suspension are not eligible to apply for posted jobs. Eligible employees should only apply for those posted jobs for which they possess the required skills, competencies, and qualifications.
To apply for an open position, employees should submit a job posting application to the Assistant District Manager listing job-related skills and accomplishments. It should also describe how their current experience with _____and prior work experience and/or education qualifies them for the position.
_____ recognizes the benefit of developmental experiences and encourages employees to talk with their supervisors about their career plans. Supervisors are encouraged to support employees' efforts to gain experience and advance within the organization.
An applicant's supervisor may be contacted to verify performance, skills, and attendance. Any staffing limitations or other circumstances that might affect a prospective transfer may also be discussed.
Job posting is a way to inform employees of openings and to identify qualified and interested applicants who might not otherwise be known to the hiring manager. Other recruiting sources may also be used to fill open positions in the best interest of the organization. _____ also encourages employees to identify friends or acquaintances that are interested in employment opportunities and refer qualified outside applicants for posted jobs. Employees should obtain permission from the individual before making a referral, share their knowledge of the organization, and not make commitments or oral promises of employment.
An employee should submit the referral's resume and/or completed application form to the Assistant District Manager for a posted job. If the referral is interviewed, the referring employee will be notified of the initial interview and the final selection decision.
WORK SCHEDULES
The normal work schedule for all full-time employees is eight (8) hours a day.
Supervisors will advise employees of the times their workdays will normally
begin and end. Staffing needs and operational demands may necessitate variations
in starting and ending times, as well as variations in the total hours that
may be scheduled each day and week.
Flexible scheduling, or flextime, is available in some cases to allow employees
to vary their starting and ending times each day within established limits.
Flextime may be possible if a mutually workable schedule can be negotiated with
the supervisor involved. However, such issues as staffing needs, the employee's
performance, and the nature of the job will be considered before approval of
flextime. Employees should consult their supervisor to request participation
in the flextime program.
PAYDAYS
All employees are paid semimonthly on the 15th and 31st days of the month. Each
paycheck will include earnings for all work performed through the end of the
previous payroll period.
In the event that a regularly scheduled payday falls on a day off such as a weekend or holiday, employees will receive pay on the last day of work before the regularly scheduled payday.
If a regular payday falls during an employee's vacation, the employee may receive his or her earned wages before departing for vacation if a written request is submitted at least one week prior to departing for vacation.
PAY ADVANCES
In the event of a personal emergency, employees may submit a written request
for a pay advance to the district manager, indicating the nature of the emergency
involved. The supervisor or manager will evaluate the request and determine
whether a pay advance can be granted.
PAY DEDUCTIONS
The law requires that _____make certain deductions from every employee's compensation.
Among these are applicable federal, state, and local income taxes. _____ also
must deduct Social Security taxes on each employee's earnings up to a specified
limit that is called the Social Security "wage base". _____ matches the amount
of Social Security taxes paid by each employee.
_____ offers programs and benefits beyond those required by law. Eligible employees may voluntarily authorize deductions from their paychecks to cover the costs of participation in these programs.
If you have questions concerning why deductions were made from your paycheck or how they were calculated, the assistant district manager can assist in having your questions answered.
EMPLOYEE RELATIONS
____ believes that the work conditions, wages, and benefits it offers to its
employees are competitive with those offered by other employers in this area
and in this industry. If employees have concerns about work conditions or compensation,
they are strongly encouraged to voice these concerns openly and directly to
their supervisors.
Our experience has shown that when employees deal openly and directly with supervisors, the work environment can be excellent, communications can be clear, and attitudes can be positive. We believe that _____ amply demonstrates its commitment to employees by responding effectively to employee concerns.
DISABILITIY ACCOMMODATION
_____ is committed to complying fully with the Americans with Disabilities Act
(ADA) and ensuring equal opportunity in employment for qualified persons with
disabilities. All employment practices and activities are conducted on a non-discriminatory
basis.
Hiring procedures have been reviewed and provide persons with disabilities meaningful employment opportunities. Upon request, job applications are available in alternative, accessible formats, as is assistance in completing the application. Interview inquiries are made only regarding an applicant's ability to perform the duties of the position.
Reasonable accommodation is available to disabled employees, where their disability affects the performance of job functions. All employment decisions are based on the merits of the situation in accordance with defined criteria, not the disability of the individual.
Qualified individuals with disabilities are entitled to equal pay and other
forms of compensation (or changes in compensation) as well as in job assignments,
classifications, organizational structures, position descriptions, lines of
progression, and seniority lists. Leave of all types will be available to all
employees on an equal basis.
_____ is also committed to not discriminating against any qualified employees because they are related to or associated with a person with a disability. _____ will follow any state or local law that provides individuals with disabilities greater protection than the ADA.
This policy is neither exhaustive nor exclusive. _____ is committed to taking all other actions necessary to ensure equal employment opportunity for persons with disabilities in accordance with the ADA and all other applicable federal, state, and local laws.
ACCESS TO PERSONNEL FILES
_____ maintains a personnel file on each employee. The personnel file includes
such information as the employee's job application, resume, records of training,
documentation of performance appraisals and salary increases, and other employment
records.
Personnel files are the property of _____, and access to the information they contain is restricted. Generally, only supervisors and management personnel of _____ who have a legitimate reason to review information in a file are allowed to do so.
Employees who wish to review their own file should contact the District Manager. With reasonable advance notice, employees may review their own personnel files in _____'s offices and in the presence of an individual appointed by _____ to maintain the files.
PERSONNEL DATA CHANGES
It is the responsibility of each employee to promptly notify _____ of any changes
in personnel data. Personal mailing addresses, telephone number and names of
dependents, individuals to be contacted in the event of an emergency, educational
accomplishments, and other such status reports should be accurate and current
at all times. If any personnel data has changed, notify the Assistant District
Manager.
EMPLOYMENT REFERENCE CHECKS
To ensure that individuals who join _____ are well qualified and have a strong
potential to be productive and successful, it is the policy of _____ to check
the employment references of all applicants. The Assistant District Manager
will be solely responsible to respond to all reference check inquiries from
other employers.
EMPLOYMENT RESUMES AND/OR APPLICATIONS
_____ relies upon the accuracy of information contained in the employment application,
as well as the accuracy of other data presented throughout the hiring process
and employment. Any misrepresentations, falsifications, or material omissions
in any of this information or data may result in _____'s exclusion of the individual
from further consideration for employment or, if the person has been hired,
termination of employment.
REST & MEAL PERIODS
All full-time employees are provided with one meal period of sixty (60) minutes
in length each workday. Employees will be relieved of all active responsibilities
and restrictions during meal periods and are compensated for that time. (Exempt
employees may not be subject to this policy).
SMOKING
In keeping with ____'s intent to provide a safe and healthful work environment,
smoking is prohibited throughout the workplace. This policy applies equally
to all employees, customers, and visitors.
DRUG AND ALCOHOL USE
It is ____'s desire to provide a drug-free, healthful, and safe workplace. To
promote this goal, employees are required to report to work in appropriate mental
and physical condition to perform their jobs in a satisfactory manner.
While on _____ premises and while conducting business related activities off _____ premises, no employee may use, possess, distribute, sell, or be under the influence of alcohol or illegal drugs. The legal use of prescribed drugs is permitted on the job only if it does not impair an employee's ability to perform the essential functions of the job effectively and in a safe manner that does not endanger other individuals in the workplace.
Violations of this policy may lead to disciplinary action, up to and including immediate termination of employment, and/or required participation in a substance abuse rehabilitation or treatment program. Such violations may also have legal consequences.