Catalog of Sample Policies for Pennsylvania's Conservation Districts

Board of Directors Committee Operational Policy
(Potter Conservation District)

Committee Selection:
The District's Committee list is derived from the areas of concern listed on the goals and objectives for the present year.

In January, Directors choose committees by selecting their top four and then choosing two alternates.

The District Manager will review the choices and then put the committee assignments together.

Notification will be given to the Directors before the January monthly meeting.

Committee Representation:
There will be at least three directors represented on each committee. (Editors' note: Districts should NOT have a quorum of their directors on the same committee. This would mean that decisions made by the committee were being made by a quorum of the Board and could, therefore, be considered official District policy.)

A staff person will serve as the advisor for each meeting. It will be the staff person's duty to keep the committees informed of program implementation.

Committee Reports:
The advisor of the committee will forward monthly, unless otherwise specified, reports to all Directors with the monthly meeting agenda.

Committee Meetings:
Held on an as-needed basis.

All Directors will be invited, if possible, to the meetings. Meetings will be scheduled when a majority of the committee members can be present.

Only Directors who are committee members may make the necessary recommendations to be brought before the whole Board of Directors. Other Directors who attend committee meetings, not a part of the committee, are permitted to make comments only. (** See Editor's note above.)

The advisor will be in charge of keeping the meeting notes and will then generate a report for the committee members to present at the next regular meeting. Only Directors can make the presentation of reports.

Committee Recommendations:
No action shall take place until the committee has been given Board authorization.

A recommendation or course of action must come from a majority of the committee members.

Once the committee has agreed upon a course of action or recommendation, it is final. One Director may not change the committee's decision. It must be through a majority.

Committee Additions:
Additional committees may be formed at the approval of the Board.