Catalog of Sample Policies for Pennsylvania's Conservation Districts

Conference Room Use Policy
(Bradford Conservation District)

Whereas the Stoll Natural Resource Center has been created for the purpose of serving the people of Bradford County who use and manage the natural resources of the County, it is the general policy of the Board of the Bradford County Conservation District to make the facilities contained within the Center, available for use by those interested in natural resource management on a first priority, and to the general public as a second priority. Use of the facilities contained within the Center will be made available dependent on the scheduled use by the agencies and organizations housed within the Center.

In the interest of maintenance and upkeep of the facility, the following fee schedule has been adopted by the Bradford County Conservation District at its regular meeting held on February 14, 1989. This policy may be changed or amended at any time by official action by the Board of Directors of the Bradford County Conservation District at their regular meetings or special meetings held.

FEE SCHEDULE (fee quoted for 1 day/night meeting)

• NON-PROFIT ORGANIZATIONS, PUBLIC AGENCIES
  AND NON-PROFIT AGRICULTURAL GROUPS ........ $ 0.00
• NON-PUBLIC ORGANIZATIONS, BUSINESSES, ETC.
  INTERESTED IN HOLDING EDUCATIONAL OR
  INFORMATIONAL MEETINGS RELATED TO AGRICULTURE
  OR NATURAL RESOURCE MANAGEMENT ........ $ 15.00
• ALL OTHER GROUPS ........ $ 25.00

AGREEMENT FOR USE OF CONFERENCE ROOM
STOLL NATURAL RESOURCE CENTER

The _________hereby agrees to pay a sum of ______ dollars for the use of the conference room of the Stoll Natural Resource Center, Wysox Township, Bradford County, PA, owned by the Bradford County Conservation District, on the day ________ 19__, during the time period ________ to _________.

The above named organization also agrees to the acceptance of all liability of any lawsuit resultant from the use or misuse of the conference room, building, and grounds of the Stoll Natural Resource Center occurring during the use by the above named organization on the dates covered by this agreement; any costs assessed against, judgements, losses, or damages and attorney's fees incurred by Bradford County Conservation District in the event such a lawsuit occurs where the Bradford County Conservation District, or any other related person or persons are named as co-defendants; or any costs incurred in the adjustment to insurance premiums paid by Bradford County as a result of the above mentioned lawsuit or resulting settlements.

The Bradford County Conservation District shall not be responsible for any loss of life, personal injury, or property damages of any kind resulting from the use of the conference room by the parties listed in this agreement during the dates and times specified.

The above named organization also agrees to be responsible for the repair or replacement of any structure, furniture, etc., damaged beyond normal usage wear (to be determined by the Bradford County Conservation District Board), as a result of the usage of the facility.

Signed: ___________________ ________ ____________________
Name & Title                              Date          Attested by

Accepted by the Bradford County Conservation District by:
________________________________ _______
Name & Title                                            Date

Added: Non-tenant users of the conference room shall not be able to have the reservation of the room guaranteed more than three months in advance so that tenants will have greater access. (2/93)