Catalog of Sample Policies for Pennsylvania's Conservation Districts

Credit Card Use Policy
(origin unknown)

Your participation in the Visa/MasterCard Card Program is a convenience that carries responsibilities. Although the card is issued in your name, it should be considered County property and should be used with god judgment. Your signature below verifies that you understand the Program guidelines outlined below and agree to comply with them.

• The Visa/MasterCard Card is provided to employees based on their need to purchase County-related goods and services. A card may be revoked at any time based on change of assignments or location. This card is not an entitlement, nor is it reflective of title or position.
• The card is for County-related purposes only. No personal charges are to be made to the card.
• You are the only person entitled to use the card, with certain exceptions, and are responsible far all charges made against the card. Additionally, any late fees or interest charges associated with these accounts will be the responsibility of the cardholder.
• Improper use of the card, such as personal charges, will be considered misappropriation of County, state, or federal funds which may result in disciplinary action, up to and including termination.
• All charges are billed directly to and paid by the County.
• Cardholders are expected to comply with internal control procedures in order to protect County assets. This includes keeping receipts, reconciling monthly memo statements and following proper card security measures.
• Cardholders are responsible for reconciling their Visa/MasterCard monthly memo statement and resolving any discrepancies by contacting the supplier first, and then the bank.
• A lost or stolen card should be immediately reported to _________.
• A cardholder must surrender the card upon termination of employment (i.e. retirement or voluntary/involuntary termination). At that point, no further use of the account is authorized.
• The issuance and use of this credit card does not preclude the established purchasing policies of the County. Please reference this purchasing policy should you have any questions regarding this matter.

___________________________ _______________     ______
Cardholder printed or typed name   Cardholder's Signature Date

___________________________ ____________________ _____
Department Head Name                 Department Head Signature Date