Catalog of Sample Policies for Pennsylvania's Conservation Districts

The policies in this catalog are provided as examples only. Conservation Districts making use of these policies should tailor them to their own needs, coordinate them with County policies (where possible) and have them reviewed by appropriate legal counsel.

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Table of Contents

• Introduction
  
• Governance Matters
  
• Why Create Policies?
  
• Simple Guides for Developing Policy
• Maintaining and Reviewing Policies
• Important Last Words
• Access to Public Files
• Access to Sensitive Information
• Activities Fund Account
• The ADA and Announcements
• Affirmative Action Statement
• Agency Reports at District Board Meetings
• Agricultural Use of Biosolids
• Agricultural Operations (Old and New) in Fulton County
• Alcohol, Drug Abuse and Drug-Free Environment
• Annual Audits
• Anti-Discrimination Policy
• Appointing Associate Director Appointment Policy
• Attendance & Punctuality Policy
• Bank Account Initiation & Closure
• Bidding Procedures & Policy
  
• Bill Paying Policy
  
• Board Governance Policy
  
• Board Members' Code of Conduct Policy
  
• Board Attendance Policy
  
• Break Periods Policy
• Guidelines For District Building Use
  
• Approval of Capital Expenditures
  
• Capital Reserve Fund
  
• Cash Receipts and Deposit Policy
  
• Use of Cellular Phones While Driving
  
• Check-Signing Authority
  
• Board of Directors Committee Operational Policy
  
• Committee Principles Policy
  
• Use of Company Property
  
• Compensatory Time Policy
  
• Complaint Handling & Requests for Technical Assistance
  
• Complaints Policy
  
• Conference and Meeting Expenses Policy
  
• Conference Room Use Policy
  
• Confidentiality Policy
  
• Confidentiality Policy 2
  
• Conflict of Interest Statement
  
• Conflict of Interest (Board) Policy
  
• Conflict-of-Interest Policy
  
• Conflicts of Interest Policy
  
• Policy on Updating Conservation Plans
  
• Cooperator Program Policy
• Credit Cards Policy
  
• Credit Card Use Policy
  
• Credit Card Use Policy 2
  
• Dealing with Erosion & Sedimentation Complaints and/or Violations on Agricultural Land
  
• Dealing with Livestock Waste Complaints and/or Violations
  
• Director Attendance Policy
  
• Disciplinary Actions Policy
  
• District Consultation Fee Policy
  
• Dress and Grooming Policy
  
• Dress Code/Uniforms Policy
  
• Dress Code Policy
  
• Drug-Free Workplace Statement Policy
  
• Drugs and Alcohol Policy
  
• E-mail and Internet Policy
  
• Policy on the Retention & Disposition of Records Created on Electronic Mail Systems
  
• E-mail Retention Policy
  
• Proper Use of Electronic Communication Systems Policy
  
• Employee Acknowledgment Form
  
• Employment Categories
  
• Employment Reference Checks
  
• Equal Employment Opportunity Policy
  
• Use of Equipment and Vehicles
  
• Ethics Policy
  
• Executive Committee Establishment
  
• Exempt vs. Non-Exempt Employees (Reference 1)
  
• Exempt, Non-exempt (Reference 2)
  
• Exempt vs. Nonexempt Employees (Reference 3)
  
• Fee Waiver Policy
  
• File Review Policy
  
• Public Inspection of Files and/or Plans Policy
  
• Financial Accounts, Policies & Procedures
  
• General Financial Policies
  
• Flex Time Policy
  
• Staff Compensation Funeral Leave Policy
  
• Gifts and Related Activities Policy
  
• Gift-in-Kind Acceptance Policy
  
• Gifts of Real Property Policy
  
• Grievance Policy
  
• Internal Check Control and Bank Reconciliation
  
• Internal Financial Controls Policy
  
• Internet Usage Policy
  
• Key and Building Security Policy
  
• Center Employee Key Possession and Use Policy
  
• Landowner Participation During Site Inspections Policy
  
• Media Policy
  
• Meeting Room Policies and Procedures
  
• Monetary Policy
  
• Money Borrowing Policy
  
• Nepotism Policy
  
• Notice Statement for Employee Handbooks
  
• Nutrient Management Plan Approval Outline Policy
  
• Open File Policy
  
• Open Records - NEW LAW in PA
  
• Outside Employment Policy
  
• Outside Employment Policy 2
  
• Parental Leave Policy
  
• Personnel File Access
  
• Sample List of Personnel Policies
  
• Petty Cash Policy
  
• Petty Cash Policy 2
  
• Petty Cash
  
• Political Activity Policy
  
• Property Rights
  
• Guidelines for Public Access to Information
  
• Public Access to Files - Staff Guidance
  
• Public Access to Records/Information Policy
  
• Public Appearances and Statements
  
• Public Comment & Media Policy
  
• Public Comment & Media Coverage Policy During District Meetings
  
• Public Comment Policy
  
• Public Comment Period Policy
  
• Public Comment and Media Coverage Policy During District
  Meetings
  
• Public Participation/Comment Policy
  
• Public Comment Period During District Meetings Policy
  
• Purchases Policy
  
• Purchasing Authorization Policy
  
• Purchasing Guidelines
  
• Purchasing Policy
  
• Records Retention
  
• Recycling Policy
  
• Reimbursement for Meals During Travel Status Policy
  
• Relationship of District Standard Operating Procedures Handbook
  to the Pike County Employees' Manual
  
• Release of Nutrient Management Plan Information
  
• Requesting a Hearing to Discuss Outcomes of an Administrative
  
• Safety Policy
  
• Safety Policy 2
  
• Safety Procedures Policy
  
• Serious Misbehavior Policy
  
• Sexual Harassment Policy
  
• Smoke-Free Policy
  
• Smoking Policy
  
• Solicitation Policy
  
• Staff Meetings, Board Meetings and Monthly Reports
  
• Substance Abuse in the Workplace, Governor's Policy
  
• Threats Against Employees
  
• Time and Attendance for Participation In Multi-Day Meetings and Conferences
  
• Time and Attendance Reporting
  
• Timekeeping Policy
  
• Timekeeping Policy 2
  
• Training Policy
  
• Travel Expenses Policy
  
• Travel Policy
  
• Vehicle Policy
  
• Vehicle Procedures Policy
  
• Vehicle Use Policy
  
• Visitors at the Worksite Policy
  
• Weapons and Firearms Policy
  
• Work Habits Policy
  
• Worker Right-To-Know Policy