Catalog of Sample Policies for Pennsylvania's Conservation Districts

E-mail and Internet Policy
(GigiLaw.com)

E-mail and Internet access, including, but not limited to, facsimile machines, computers, electronic mail and voice mail, is to be used solely for company or client business. _____ reserves the right to monitor for any purpose all communications and access usage via the company or client computing systems.

All communications, information or materials delivered via such resources must be transmitted, stored, and accessed in a manner that safeguards appropriate confidentiality. ______ may require a copy of any key necessary to access encrypted e-mail messages or files, as well as a copy of any password used by any employee.

Employee and others working for _____ or its clients may not:

• Under any circumstances, transmit, access, or download offensive, fraudulent, or defamatory images or text, such as pornography or off-color jokes, or anything that may be construed as illegally harassing or offensive to others.
• Transmit or download copyrighted images, games, or text belonging to third parties without the copyright-holder's permission.
• Transmit ______ or client information to third parties without the express permission of ______ or the client, as appropriate.
• Download or open any file received from any source outside _____ without first scanning the same for viruses using an approved virus-checking program.

Employees who violate this policy may be subject to disciplinary action up to and including discharge. This policy includes _____ locations and client locations at which any employee may be working.